Most institutes do not have a software problem. They have a seams problem — an LMS that does not know what the CRM knows, fees in a third system, and a person whose actual job is copying between them. Vacademy removes the seams rather than adding another tool across them.
Most institutes run an LMS, a CRM and a fee system that each think they own the student, and someone reconciles them by hand forever. In Vacademy an enquiry becomes an enrolled learner without changing identity — the same record carries the lead source, the counsellor who converted them, their attendance, their assessment history and their payments.
The CRM is a working sales CRM — lead scoring, counsellor routing, call logging, WhatsApp follow-up sequences and a pipeline view — not lead-capture forms with reminders attached.
App-first coaching platforms commonly charge an upfront fee plus 10–20% of the fees you collect. That is not a pricing detail; at scale it becomes the largest line in the contract, and it grows precisely as you succeed.
Vacademy takes no percentage of your collections. You pay for the licence and the products you use, and what you collect from your learners is yours.
Your logo, your domain, your Play Store and App Store listings. Learners and parents see your institute, not ours — which matters because the app is often the most visible thing your brand owns.
Branded Android and iOS apps are bundled at no extra cost from the 500-learner tier upward, along with the website builder and payment setup.
AI course and content generation, question papers from your own material, auto-evaluation of subjective answers, and a doubt-solving tutor that cites the source page it answered from. The test of whether AI is real in a platform is whether it produces something you would actually hand to a learner.
Generation runs on your uploaded material — a PDF, a recorded session, a slide deck — rather than on generic prompts, so the output matches what you actually teach.
Education traffic is flat for weeks and then every learner does the same thing at once — an exam opens, results publish, admissions close. That peak is when a platform either holds or becomes the story, and almost nobody publishes a number for it.
Load-tested end to end at 1,000 concurrent test-takers, measured through the full journey: login, opening the paper, autosaving throughout, and the mass-submit wave.
The reason institutes stay on software they have outgrown is rarely the software. It is the cost and risk of moving five years of learner records, question banks and payment history.
Data migration from your existing platform is included, with no setup fee and no migration fee.
Three cases where we would tell you so on the first call rather than the third month.
If your constraint is funnels, email sequences and landing pages rather than teaching operations, a creator-marketing platform will serve you better.
Per-learner licensing suits institutes where learners are enrolled students. If you have twenty thousand free signups converting a few hundred buyers, a flat monthly platform is cheaper and it is not close.
We have an API and first-party integrations, not a marketplace with two decades of plugins. If your workflow depends on one particular third-party tool, check that it is supported before you commit.
If one of those is you, say so on the call and we will point you somewhere better. A customer who should not have bought is worse for us than one we never signed.
Bring the thing you find most annoying about your current setup. A demo that does not address it is not worth either of our time.